Dane County Records Control Officer Request Form

Fill out the following form and press submit to request a public record from the Government of Dane County, Wisconsin. If you have any questions or concerns about Public Records, please call (608) 445-3056.

Requestor Information

  • A request for access to any public record may be made orally or in writing during regular business hours (Monday - Friday, 7:45 am - 4:30 pm, exclusive of holidays) to County Offices. Requests should be directed to the Departmental Custodian of Records.
  • A request for access to a public record must reasonably describe the record sought and be reasonably limited as to the subject matter and/or length of time represented by the record.
  • A request may be denied if the particular record does not exist, is not on file, or is exempted by state law from the definition of "public record".
  • Dane County is not required to create a new record or list from existing records.

Record Information

Describe the records requested. The request must be reasonably specific as to subject matter and length of time involved. Include all information known to you such as, names, date(s), time, location, department, document name or number, etc. Continuing or ongoing requests are not allowed.

Fees

Dane County may charge fees to search for, copy or produce any documents requested. Further, in the event that records are requested in hard copies or must be mailed to the requestor, Dane County may charge fees for copying and shipping of the records. Pursuant to Dane County Ordinance 16.41, we charge 25 cents per page for single-sided copies and 40 cents per page for double-sided copies. Furthermore, pursuant to Dane County Ordinance 16.43, where the total fee for copies provided exceeds $5.00, the fee shall be paid in advance. If fees are required, the Records Control Officer will contact you before releasing the records to discuss and/or arrange payment of fees. However, Dane County does provide most records in electronic form.

Availability of County Records

Many Dane County Records are available online at the Dane County website. Dane County is not required to provide access to records that are publicly available.